Identity theft not only affects individuals, it can also cause damage to your business.
The majority of businesses that deal with customers must collect data such as credit card numbers and other account information. Besides customer information, employee information is also kept on file including Social Security Numbers.
Your business is expected to keep that information protected. A security breach at your company will not only lead to loss of valuable time and finances, it could also cause customers and employees to lose trust in your business.
Here are some ways your business can decrease the chances of identity theft.
Collect only essential data: If you don't need certain information from your employees, job applicants, or customers - why ask for it? The less you have to store and protect, the less you have to be concerned about.
Make sure information is securely stored: Guard the sensitive data on your computer systems using anti-spyware and anti-virus software as well as encryption and firewalls. Hard copies of sensitive material should be kept in locked file cabinets at the very least. Only people who need to access customer and employee information should be allowed to do so. Make sure all hard drives are wiped or destroyed when you get rid of old computers.
Be aware of laws and regulations: States have different laws regarding the storage of personal information. Contact your state's Attorney General's office to make sure you're meeting all requirements. Your business may also have to contact customers and employees if there is a breach of security in which personal information is compromised.
Educate Your Employees: Encourage everyone to lock or log off their work stations while away from their computers. Warn employees about the latest e-mail scams that ask for private information. Remind all employees to shred documents containing sensitive data. Properly screen applicants and train employees who will have access to private files.
Ordering high quality business checks from Check Advantage guarantees your checks have the latest security features. However you still need to take extra precautions to protect your business, the people you employ, and the customers you serve.
Organizations like The Better Business Bureau and The Federal Trade Commission have other tools to help educate and protect your business from identity theft.
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